City of Santa Monica
California

Staff Report
1615

Review and Approval of Proposed Scope of Work by Outside Advisor

Information

Department:City Manager's Office, AdministrationSponsors:
Category:08. Administrative Item

Recommended Action

Recommended Action

Staff recommends that the City Council:

 

1.     Authorize the City Manager to negotiate and execute a professional service agreement with Hueston Hennigan, LLP, a California-based Corporation, in an amount not to exceed $420,000 (includes a 5% contingency).

2.     Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

Staff Report Body

Executive Summary

On November 10, 2015, in the context of good governance practices, Council selected John Hueston of Hueston Hennigan, LLP to serve as an outside advisor to conduct a review of local government best practices.  The outside advisor will conduct an independent and balanced review of city practices and how they align with good governance principles of accountability, transparency, responsiveness, and the highest ideals of public service.  Mr. Hueston’s proposed scope of work is submitted for Council’s review and approval.

 

 

Discussion

On September 29, 2015, Council directed the City Manager to seek proposals from outside advisors to conduct an independent and balanced review of City practices and how they align with good governance principles of accountability, transparency, responsiveness, and the highest ideals of public service (Attachment A)Staff solicited proposals from seven firms; six proposals were received.  On November 10, 2015, Council reviewed the six proposals and selected John Hueston of Hueston Hennigan, LLP to serve as an outside advisor (Attachment B).  Mr. Hueston was selected based on his experience, expertise, and relative cost.  Council also asked the City Manager to work with Mr. Hueston to develop a scope of work for his efforts. 

 

Mr. Hueston has provided a proposed scope of work for the independent review that would take place over a 75 to 90 day period (Attachment C).  His work would focus on five phases or areas:

1.     Review of events and processes pertaining to the Elizabeth Riel matter

2.     Assessment of the Oaks Initiative and efficacy of existing laws, rules and procedures

3.     Identification of municipal “best practices”

4.     Drafting a report summarizing the review and recommendations for implementation of best practices

5.     Presentation of findings to Council

The scope of work would be an amount not to exceed $400,000 with a 5% contingency.

 

 

Financial Impacts and Budget Actions

The agreement to be awarded to Hueston Hennigan, LLP is for an amount not to exceed $420,000 (includes a 5% contingency). Award of the agreement requires the following FY 2015-16 budget changes: 

1.     Release of fund balance from reserve account 1.380150 (General Fund balance) of $420,000;

2.     Appropriate $420,000 to account 01201.555060.

Meeting History

Dec 15, 2015 5:30 PM  City Council Special Meeting
draft Draft