City of Santa Monica
California

Staff Report
1459

Airport Park Expansion Award of Design Agreement

Information

Department:Public Works, Architecture ServicesSponsors:
Category:03. Consent Calendar

Attachments

  1. Printout
  2. March 24, 2015 Staff Report (web link)

Recommended Action

Recommended Action

Staff recommends that the City Council:

1.     Award Request for Proposals (RFP) #SP2422 to Rios Clementi Hale Studios (RCH), a California-based company, for the feasibility study and design of the Airport Park Expansion Project.

2.     Authorize the City Manager to negotiate and execute a Feasibility Study Agreement with Rios Clementi Hale Studios in an amount not to exceed $211,200 (includes a 10% contingency) for the feasibility study portion of the Project.

3.     Authorize the Director of Public Works to issue any necessary modifications to complete additional work within budget authority.

 

Staff Report Body

Executive Summary

On March 24, 2015 (Attachment A), Council directed staff to develop recreational uses on non-aviation parcels at the Santa Monica Airport within three years.  Following this directive, staff issued a Request for Proposals for feasibility and design services and evaluated responses.   Staff recommends Rios Clementi Hale Studios to provide feasibility and concept design services as the initial phase of their agreement, in an amount not to exceed $211,200 (includes a 10% contingency). Staff will return to Council to present the results of the feasibility study and recommendation to award the design portion of the agreement.

 

Background

On March 24, 2015 (Attachment A) Council heard a presentation by staff regarding future operations and land use at the Santa Monica Airport.  The report asked Council to direct staff to continue with a full range of planning, environmental and legal work to enable the City to determine the Airport’s future uses.  Staff proposed reducing and eliminating aviation uses on a portion of the Airport land that was previously released from aviation use.  Council amended the recommended action, directing staff to begin design and development of recreational uses on two parcels (12 acres) of non-aviation land at the southeastern portion of the airport, with the goal of developing the site for recreational use within three years, if possible

 

Discussion

Vendor Selection

On September 28, 2015, the City issued a Request for Proposals (RFP) for design services of the 12 acre Airport Park Expansion Project. The RFP asked for proposals for two scopes of work: a feasibility and concept design phase which would include community outreach, programming of the site, initial concept design; and a fee for design services which would be entered into after completion of the feasibility phase and upon Council approval.  Staff recommends only awarding the feasibility study phase of the contract at this time based on the responses to both the feasibility study and design components of the Project.

 

The RFP was posted on the City’s online bidding website and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions.  A total of 10 proposals were received and publicly opened on October 26, 2015.  Staff from Public Works, Planning & Community Development (PCD) and Community & Cultural Services (CCS) reviewed the proposals and rated the submittals based on selection criteria including fees, direct experience on similar projects, record performing public sector work, hourly rates for services, understanding of the project’s scope, approach to the work and community outreach, qualifications of proposed staff and proposed project schedule

 

Following staff review of the proposals, three design firms were short listed on November 9, 2015 based upon all of the selection criteria—The Office of James Burnett, AHBE Landscape Architects, and Rios Clementi Hale Studios. Per Council’s direction to staff to develop recreational uses, of particular importance for proposal selection was experience developing sports fields, which all three firms demonstrated.

 

After a thorough review process that included interviews with the three bidding teams, it was determined Rios Clementi Hale Studios was the most qualified firm and best bidder, based on firm’s clear understanding of the project, track record of projects of a similar size and scope, design team composition, previous experience with governmental agencies and community outreach, fees, and references.

 

Rios Clementi Hale (RCH) Studios is a multidisciplinary design firm with a wide range of professional skills including architecture, landscape architecture, urban planning, interior design, graphic design and product design.  They are an award-winning firm, nationally recognized for their skill and design excellence.  Rios Clementi Hale Studios are the designers of the downtown Los Angeles Grand Park, the Rancho Cienega Recreation Center, the LA Zoo Event and Play Space, as well as many other parks and playgrounds.  They also designed Euclid Park and Douglas Park for the City of Santa Monica. The RCH design team is comprised of professionals who have vast sustainability and sports field experience.    RCH’s talent, ability to collaborate, and past and present successful experience with the Santa Monica community all reinforce the strength of the firm’s proposal.

 

The contract to be awarded to Rios Clementi Hale Studios for the initial feasibility phase is $211,200. This amount includes a10% contingency. The results of the feasibility study will be presented to Council at the July 12, 2016 City Council meeting. The design contract was proposed to be $1,311,068 (including a 10% contingency). The budget for the design portion of the contract will be included in the proposed FY2016-18 Biennial CIP Budget.

 

Financial Impacts and Budget Actions

The contract to be awarded to Rios Clementi Hale Studios is $211,200 (includes a 10% contingency).  Funds are available in the FY2015-16 Capital Improvement Program (CIP) budget at account P019120.589000 ($111,200) and account P339120.589000 ($100,000)

 

 

Meeting History

Jan 26, 2016 5:30 PM  City Council Regular and Special Joint Meeting
draft Draft