City of Santa Monica
California

Staff Report
3702

Award Agreement with Casco Equipment Corporation for Citywide Door and Gate Maintenance and Repair Services

Information

Department:Public Works, Facilities MaintenanceSponsors:
Category:03. Consent Calendar

Recommended Action

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Casco Equipment Corporation, a California-based company, to provide door and gate maintenance and repair services for City facilities, per Bid #4329, for a total amount not to exceed $487,500 over a five-year period, with future year funding contingent on Council budget approval.

Staff Report Body

Summary

The Facilities Maintenance Division of the Public Works Department oversees the maintenance and repair of doors and gates at various City facilities including City Hall, the Public Safety Facility, public library branches, City Yards and fire stations. These services are critical to ensuring that the public can safely and securely access City facilities and staff can carry out City operations without interruptions. Staff recommends executing an agreement with Casco Equipment Corporation to maintain and repair City doors and gates, per Bid #4329 which was accepted by the Public Works Department in 2018 for similar services at the Santa Monica Airport.

 

Discussion

The City uses contractor services to ensure the safe and proper operation of doors and gates of varying types and sizes at City facilities. Failure to maintain and repair these doors and gates could affect emergency response times, solid waste and fleet operations, and general access to City facilities. It is necessary to contract out these services as in-house staff do not possess the required equipment, specialized skills, training and licensing to service industrial doors and gates. The City must also be prepared to address any equipment failures and as-needed repair work on a 24-hour basis.

 

Casco Equipment Corporation was awarded a contract as best bidder for the same scope of services for the Airport, based on Bid #4329, authorized by Council at its October 9, 2018 meeting.  Casco Equipment has agreed to hold its bid prices for other City Facilities.

 

Past Council Action

10/09/18 (Attachment A)

Council awarded an agreement with Casco Equipment Corporation for access gates and hangar door maintenance and repair services at the Santa Monica Airport

 

Vendor Selection

Best Bidder Justification

Staff recommends Casco Equipment Corporation as best bidder for door and gate maintenance and repair services, based upon Bid #4329 for access gates and hangar door maintenance and repair services at the Santa Monica Airport, which was awarded to Casco Equipment Corporation on October 9, 2018. Staff recommends contract award with Casco Equipment Corporation at the same hourly rates in Bid #4329.

 

Financial Impacts and Budget Actions

Staff seeks authority to approve funding from the General Fund to award a contract with Casco Equipment Corporation for door and gate maintenance and repair services.

Contract Request

Request Amount

FY 2019-20 Budget

Department Account #

Total Contract Amount

$97,500

01500020.529480

$487,500

Future year funding is contingent on Council budget approval.

Meeting History

Sep 10, 2019 5:30 PM  City Council Regular Meeting
draft Draft