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City Council
Regular Meeting
1/22/2019 5:30 PM
City Hall Council Chambers
1685 Main Street   Room 213   Santa Monica, CA 90401
Downloads:
Agenda Agenda Packet
Minutes Minutes Packet
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. Roll Call
1. CLOSED SESSIONS
A. Conference with Legal Counsel – Anticipated Litigation – Request to enter into a lawsuit as an amicus curiae, pursuant to § 54956.9: Ramos v. Nielsen, U.S. Court of Appeals for the Ninth Circuit, Case No. 18-16981
B. Conference with Labor Negotiator: Government Code Section 54957.6. Agency Designated Representatives: Lori Gentles, Chief People Officer-HR and Human Resources Manager Shawn Weiske, Bargaining Unit: Coalition of Santa Monica City Employees (CSMCE)
C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Aidis Paul Malinauskas v. City of Santa Monica, et al., Los Angeles Superior Court, Case No. BC692051.
D. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Pico Neighborhood Association and Maria Loya v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 616804
E. Conference with Real Property Negotiator Properties: 1437 5th Street, 817 12th Street, and 1427 15th Street, Santa Monica Negotiator: Andy Agle, Director of Housing and Economic Development Owners of Record: 14375NMS LLC, 817 12TH ST LLC, 1427 15TH ST LLC Under Negotiation: Affordability Deed Restrictions
The following is the order of business for items to be heard no earlier than 6:30 p.m.
2. SPECIAL AGENDA ITEMS
A. Filling An Unscheduled Vacancy on the City CouncilNew item received.

Recommended Action

Staff recommends that Council either:

1.     Consider the applicants that have declared their interest in being appointed to the unscheduled vacancy on the City Council and make an appointment to fill the Council vacancy;

2.     Continue the appointment process to a Special Meeting; or

3.     Adopt a Resolution Calling a Special Municipal Election to fill the vacancy, and direct staff to return with a second Resolution requesting services and consolidation with the County's November 2019 election.

documentStaff Report Printout
a. January 8, 2019 Council staff report
b. California Elections Code 10220
c. California Elections Code 14052
d. Reso - Clerk - Special Election to FIll Vacancy - 01.22.2019
f. Council Worksheet
g. Council - Application List
h. Written Comments
3. CONSENT CALENDAR
A. Award Bid No. SP2490 for Storm Drain and Drainage Improvement Project

Recommended Action

Staff recommends that the City Council:

1.     Award Bid #SP2490 to Palp Inc., dba Excel Paving Company, a California-based company, to provide construction services for the Street and Storm Drain & Drainage Improvement Project;

2.     Authorize the City Manager to negotiate and execute a contract with Excel Paving Company in an amount not to exceed $863,263 (including a $78,479 contingency);

3.     Authorize the Director of Public Works to issue any necessary change orders to complete additional work within budget authority.

4.     Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

documentStaff Report Printout
a. Excel Paving Oaks Initiative Disclosure Form
B. Award Bid No. 4363 for the purchase and delivery of lubricating oils for Big Blue Bus and Fleet vehicles

Recommended Action
Staff recommends that the City Council:

1.     Award Bid #4363 to Southern Counties Lubricants LLC., a California-based company, for the purchase and delivery of lubricants and motor oil (recycled and new), for transit buses and city vehicles; and

2.     Authorize the Procurement Manager to issue a purchase order with Southern Counties Lubricants LLC for lubricants and motor oil in an amount not to exceed $339,099 for one year, including a 10% contingency, with four additional one-year renewal options with a 3% cost escalator, for a total amount not to exceed $1,800,323 with future year funding contingent on Council budget approval.

documentStaff Report Printout
a. Previous Staff Report 1329
b. Southern Counties Oaks
C. Award RFP No. 164 for the purchase of a Fleet Asset Management System

Recommended Action

Staff recommends that the City Council:

1.              Award RFP# 164 to AssetWorks, LLC, a Pennsylvania-based company, for the purchase of a Fleet Asset Management System with Telematics Solution and to provide hosting services and software support and maintenance for five years;

2.              Authorize the City Manager to negotiate and execute an agreement with AssetWorks, LLC, in an amount not to exceed $1,325,552 (including a 10% contingency) over a five-year period for systems implementation, training, hosting services and software support and maintenance, with future year funding contingent on Council budget approval; and

3.              Authorize budget changes as outlined in the Financial Impacts & Budget Actions section of this report.

documentStaff Report Printout
a. 2018 Oak Initiative AW
D. Correction to the Resolution Establishing Temporary Relocation Fees

Recommended Action

 

Staff recommends that the City Council adopt a Resolution of the City of Santa Monica establishing Permanent and Temporary Relocation fees (Attachment A).

 

 

 

 

documentStaff Report Printout
a. Reso - PCD - Tenant Relocation Correction - 01.22.19
E. Minutes of Aug 28, 2018 5:30 PM
F. Minutes of Sep 11, 2018 5:30 PM
G. Minutes of Oct 9, 2018 4:30 PM
H. Modifying Council Rules for Public Comment at Council Retreat

Recommended Action
Staff recommends that the City Council direct staff to inform the public that Council intends to suspend the Council rules to modify the time limits for public comment at the Council Retreat on January 26, 2019.

documentStaff Report Printout
4. STUDY SESSION
No items
5. CONTINUED ITEMS
No items
6. ADMINISTRATIVE PROCEEDINGS
No items
7. ORDINANCES
A. Second Reading and Adoption of Ordinance Amending Section 4.36.040 of the Santa Monica Municipal Code to Update Permanent Tenant Relocation Regulations

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

documentStaff Report Printout
a. Ordinance - PCD - Tenant Relocation Regulations - Second Reading - 1.22.19
B. Proposed 11th Street Historic District (18ENT-0166) Consideration of a new proposed historic district on 11th Street consisting of certain properties located along the east side of 11th Street, between Wilshire Boulevard and Arizona Avenue (1221-1253 11th Street), and properties along the north side of Arizona Avenue between 11th Street and 11th Court Alley (1107-1115 Arizona Avenue) and Introduction and first reading of an Ordinance amending the Santa Monica Municipal Code adding Section 9.56.320 for potential designation of the 11th Street Bungalow Historic District.

Recommended Action

 

Staff recommends that the City Council deny the proposed historic district on 11th Street based on the findings provided in this staff report.

 

documentStaff Report Printout
a. Applicant’s Materials: Historic 11th Street Coalition Report (May 2018)
b. Preliminary Historic District Assessment, Ostashay & Associates (Dec 2017)
c. Historic District Assessment Report, Ostashay & Associates (November 2018)
d. November 12, 2018 Landmarks Commission Staff Report
e. November 12, 2018 & December 10, 2018 Landmarks Commission Minutes
f. Landmarks Commission Statement of Official Recommendation
g. Historic District Procedures (SMMC 9.56.130)
h. Proponent Outreach (2017)
i. NPS Guidelines
j. Public Correspondence: Support Letters
k. Public Correspondence: Opposition Letters
l. 11th Street Historic District Designation Ordinance (first reading)
m. Written Comments
n. Powerpoint Presentation
8. STAFF ADMINISTRATIVE ITEMS
A. Ten-Year Financial Forecast

Recommended Action

Staff recommends that the City Council:

1.              Review the FY 2019-20 through FY 2028-29 Ten-Year Financial Forecast and direct staff to proceed with developing a fiscally sustainable budget strategy;

2.              Renew grant funding for two years contingent upon available funding and postpone the next grant cycle to begin FY 2021-22 for the Human Services Grant Program; and

3.              Receive public comment on federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program funds.

documentStaff Report Printout
a. Ten-Year Forecasts for Other Funds
b. November 8, 2018 Information Item
c. May 22, 2018 Staff Report (Weblink)
d. Written Comments
e. Powerpoint Presentation
9. PUBLIC HEARINGS
No items
10. REPORTS OF BOARDS AND COMMISSIONS
No items
11. RESOLUTIONS
No items
12. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND OFFICERS
No items
13. COUNCILMEMBER DISCUSSION ITEMS
A. Appointment to one unscheduled vacancy on the Building & Fire - Life Safety Commission for a term ending June 30, 2021. (Continued from the December 18, 2018 meeting)
documentStaff Report Printout
a. B&S - Application List
B. Appointment to one unscheduled vacancy on the Audit Subcommittee for a term ending on 6/30/2021.
documentStaff Report Printout
a. Audit Sub - Applicant List
C. Appointment to one unscheduled vacancy on the Personnel Board for a term ending on 6/30/2022.
documentStaff Report Printout
a. Personnel - Applicant List
D. Appointment to one unscheduled vacancy on the Commission on the Status of Women for a term ending on 6/30/2021.
documentStaff Report Printout
a. COSW - Applicant List
E. Request of Mayor Davis and Councilmembers McKeown and Winterer that the Council allocate $15,000 of discretionary funds to the Santa Monica Sister City Association, a local chapter of Sister Cities International, a 501 ( c ) (3) non-profit, for scholarships and other assistance to enable low-income households to participate in the organization's activities and that another $10,000 be set aside to match dollar-for-dollar funds raised from other parties.
documentStaff Report Printout
a. Sister City 2019 Budget_Jan 22
F. Request of Mayor Davis and Councilmember Winterer that the Council allocate $17,000 of discretionary funds to the Main Street Business Improvement Association to reduce the $90,391 anticipated costs of their June 2109 Soulstice event, which for the first time will close down the entire length of Main Street to automobiles. Last year's Soulstice event, with a partial closure of the street, was per the recent Resident Satisfaction Survey the third highest attended festivity in the city after two events at the Pier.
documentStaff Report Printout
14. PUBLIC INPUT
ADJOURNMENT



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