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City Council
Regular and Special Joint Meeting
2/26/2019 5:30 PM
City Hall Council Chambers
1685 Main Street   Room 213   Santa Monica, CA 90401
Downloads:
Agenda Agenda Packet
Minutes Minutes Packet
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. Roll Call
1. CLOSED SESSIONS
A. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Pico Neighborhood Association and Maria Loya v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 616804
B. Conference with Labor Negotiator: Government Code Section 54957.6. Agency Designated Representatives: Lori Gentles, Chief People Officer-HR and Human Resources Manager Shawn Weiske, Bargaining Unit: Coalition of Santa Monica City Employees (CSMCE)
C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Sutphin v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 624887New item received.
The following is the order of business for items to be heard no earlier than 6:30 p.m.
2. SPECIAL AGENDA ITEMS
A. Proclamation: Women's History Month
documentStaff Report Printout
a. Powerpoint Presentation
B. Commendation: Samohi Boys Water Polo CIF Champions
documentStaff Report Printout
3. CONSENT CALENDAR
SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE REDEVELOPMENT SUCCESSOR AGENCY
ROLL CALL
A. Award of Wheelchair Accessible Vehicle Service for MODE

Recommended Action

Staff recommends that the City Council:

1.     Award RFP #203 to MV Transportation, Inc., a Texas-based company, for wheelchair accessible vehicle (WAV) services for MODE;

2.     Authorize the City Manager to negotiate and execute an agreement with MV Transportation, Inc., in an amount not to exceed $274,438 for one year with 4 additional 1-year renewal options in the amounts of $280,204 for Option Year 1; $290,340 for Option Year 2; $299,888 for Option Year 3; and $309,941 for Option Year 4, for a total amount not to exceed $1,454,811 over a 5-year period, with future year funding contingent on Council budget approval.

documentStaff Report Printout
a. November 28, 2017 Staff Report (weblink)
b. April 8, 2014 Staff Report (weblink)
c. Oaks Initiative Form
B. First Modification of Contract for Inspection Services for the City Services Building

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10576 (CCS) in the amount of $200,000 with United-Heider Inspection Group, a California-based company, for deputy inspection, material testing, and geotechnical inspection for the City Services Building project. This will result in a three-year amended agreement with a new total amount not to exceed $478,480, with future year funding contingent on Council budget approval.

documentStaff Report Printout
a. November 14, 2017 Staff Report (Web Link)
b. United-Heider Inspection Group Oaks Initiative Disclosure Form
C. Adopt Administrative Citation Fine Resolution Update to Increase Fine Amounts for Violations of the City’s Cannabis Ordinance

Recommended Action

Staff recommends that the City Council adopt a Resolution updating the City’s administrative fine schedule to establish new fine amounts for violations of the cannabis regulations contained in Santa Monica Municipal Code Chapters 6.200, 6.201, 6.202, 6.203 and Section 9.31.185.

 

documentStaff Report Printout
a. Cannabis Ordinance 2556
b. PCD - Reso - Fines - Cannabis - 02.26.2019
D. Award Bid for FY 2018-19 Annual Paving and Sidewalk Repair Program, SNAP Chat Parking Lot & Beach Parking Lot 5S Improvements, Expo Line Bus Pads (4 locations), and 18th Street Bike Path Connection, SP2477

Recommended Action

Staff recommends that the City Council:

1.     Award Bid #SP2477 to Palp, Inc. dba Excel Paving Company, a California-based company, to provide construction services for FY 2018-19 Annual Paving and Sidewalk Repair Program, SNAP Chat Parking Lot & Beach Parking Lot 5S Improvements, Expo Line Bus Pad installations (four locations), and 18th Street Bike Path Connection Project (“FY 2018-19 Annual Paving Improvements Project”) for the Public Works Department;

2.     Authorize the City Manager to negotiate and execute a contract with Palp, Inc. dba Excel Paving Company, in an amount not to exceed $4,390,000 (including a 10% contingency);

3.     Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

documentStaff Report Printout
a. Excel Paving Oaks Initiative Disclosure Form
E. Extension of Lifeguard Services Agreement with Los Angeles County

Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #9045 in the amount of $150,000 with the County of Los Angeles for lifeguard services. This will result in a 15-year amended agreement with a new total amount not to exceed $43,533,594, with future year funding contingent on Council budget approval.

documentStaff Report Printout
a. Exhibit A Contract Payments
b. Exhibit B: Lifeguard Contract 2009
F. Annual Update on City Investment Policy

Recommended Action
Staff recommends that the City Council:

1.     Review and approve the City’s revised Investment Policy and

2.     Extend the delegation of investment authority to the Director of Finance, as City Treasurer, from March 1, 2019 through February 29, 2020.

Staff also recommends that the Successor Agency Governing Board:

1.     Review and approve the City Investment Policy for Successor Agency Investments and

  1. Extend investment authority to the Treasurer of the Successor Agency, from March 1, 2019 through February 29, 2020.
documentStaff Report Printout
a. Annual Update on City Investment Policy-final
b. Annual Update on City Investment Policy-redlined
G. Resolution Approving Final Parcel Map No. 74822 for a Three-Unit Condominium Project at 1900 20th Street.

Recommended Action

Staff recommends that the City Council adopt the attached Resolution approving Final Parcel Map No. 74822 at 1900 20th Street.

documentStaff Report Printout
a. PCD - Reso - Final Subdivision Map - 1900 20th Street - 02.26.2019
H. Memorandum Of Understanding for 2019 Soulstice Festival

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a Memorandum of Understanding with the Main Street Business Improvement Association to co-produce the 2019 Summer Soulstice festival.

documentStaff Report Printout
a. Council Rpt 02.28.2017 - Staff Report
b. Council Rpt 05.08.2018 - Staff Report
I. Award Contract for Santa Monica Public Library Classification and Compensation Study

Recommended Action
Staff recommends that the City Council:

1.     Award RFP #189 to Segal Waters Consulting to conduct a library-wide classification and compensation study, in partnership with the City’s Human Resources and Library departments.

2.     Authorize the City Manager to negotiate and execute an agreement with Segal Waters Consulting in an amount not to exceed $100,000 over a two-year period. 

documentStaff Report Printout
a. City of Santa Monica Oaks Initiative - Segal
J. Cancellation of Regular City Council Meeting Scheduled for March 12, 2019, and Scheduling a Special Meeting for March 5, 2019.

Recommended Action

Staff recommends that the City Council vote to:

1)              Cancel the regular meeting scheduled for March 12, 2019, due to lack of a quorum, as members attend the National League of Cities Congressional City Conference and,

2)              Schedule a special meeting for March 5, 2019.

documentStaff Report Printout
K. Minutes of Feb 21, 2019 5:30 PMNew item received.
ADJOURNMENT OF SPECIAL JOINT MEETING
4. STUDY SESSION
No items
5. CONTINUED ITEMS
No items
6. ADMINISTRATIVE PROCEEDINGS
No items
7. ORDINANCES
A. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Section 3.16.120 to Exempt Additional Zero Emission Vehicles from Parking Meter Payment Requirements

Recommended Action

Staff recommends that City Council adopt the attached Ordinance.

documentStaff Report Printout
a. PW - Ord - Clean Air Vehicle Decals Parking Meter Exemption - 02.26.2019 - 2nd Rdg
8. STAFF ADMINISTRATIVE ITEMS
A. Adopt a Resolution to Modify Council's Rules of Order

Recommended Action

Staff recommends that the City Council adopt the attached resolution amending the Council Rules to:

1)     Allow members of the public who want to speak for a shorter period of time to speak at the beginning of the item, prior to those who want to use their full speaking time;

2)     Reduce speakers’ time donation to one-minute;

3)     Establish special time limits for lengthy meetings;

4)     Hear City Council Appointments as a Special Agenda Item; and,

5)     Limit multiple applicants/appellants time to 10 minutes total, and repeal Resolution Number 11106 (CCS).

documentStaff Report Printout
a. Proposed Resolution
b. Written Comments
B. Proposed Affordable Housing at 1834-1848 14th StreetLate item received.

Recommended Action

Staff recommends that the City Council:

1.     Authorize the City Manager to negotiate and execute all necessary documents to make a Housing Trust Fund loan to Community Corporation of Santa Monica, for the acquisition and development of the property located at 1834-1848 14th Street, in an amount consistent with Housing Trust Fund Guidelines loan limits, to construct a proposed affordable housing development with more than 50 residences; and

2.     Approve the staff recommendations outlined in this report regarding the amount of developer fees and implementation of the local priority policy.

documentStaff Report Printout
a. Proposed Development Location
b. Description of Funding Sources
c. Dispersal of Affordable Housing
d. Current Version of the Housing Trust Fund Guidelines (Web Link)
e. Housing Trust Fund Initial Plan (Web Link)
f. Written Comments
g. Powerpoint Presentation
9. PUBLIC HEARINGS
No items
10. REPORTS OF BOARDS AND COMMISSIONS
No items
11. RESOLUTIONS
No items
12. WRITTEN COMMUNICATIONS OTHER THAN REPORTS OF COMMISSION AND OFFICERS
No items
13. COUNCILMEMBER DISCUSSION ITEMS
A. Appointment to one unscheduled vacancy on the Building & Fire - Life Safety Commission for a term ending June 30, 2021. (Continued from the February 12, 2019)
documentStaff Report Printout
a. B&S - Applicant List
B. Appointment to one unscheduled vacancy on the Audit Subcommittee for a term ending on 6/30/2021. (Continued from February 12, 2019)
documentStaff Report Printout
a. Audit SubCom - Applicant List
C. Appointment to one unscheduled vacancy on the Personnel Board for a term ending on 6/30/2022. (Continued from February 12, 2019)
documentStaff Report Printout
a. Personnel - Applicant List
D. Appointment to one unscheduled vacancy on the Commission on the Status of Women for a term ending on 6/30/2021. (Continued from February 12, 2019)
documentStaff Report Printout
a. COSW - Applicant List
E. Request of Councilmember Jara, Morena and Winterer that the City Council allocate $10,000 of discretionary funds to the JAMS Science Magnet, a 501(c)3, to provide financial assistance for students with demonstrated need to travel in June for the annual Japan Exchange Program
documentStaff Report Printout
a. 2019 JAMS Science Magnet Grant Request_20190226
F. Request of Councilmembers McKeown, Himmelrich and Morena that Council direct staff to prepare for Mayor Davis’s signature a letter, in keeping with the City’s existing policy against investment in nuclear energy, and the Clean Power Alliance’s firm commitment against including any nuclear power even in the non-renewably sourced electricity CPA purchases, calling on Governor Newsom to secure the ongoing safety of the Diablo Canyon Nuclear Power Plant by mandating complete and comprehensive testing of unaddressed safety concerns, including vulnerability to seismic activity, aging internal infrastructure, and improper storage and disposal of nuclear waste, before PG&E is allowed to restart the Diablo Canyon nuclear reactor after the current refueling outageNew item received.
documentStaff Report Printout
a. DiabloTesting
b. 2.5.19 Diablo Canyon
G. Request of Mayor Davis and Councilmembers McKeown and Jara that theCouncil authorize up to $100,000 of Council discretionary funds to create a local “Wellbeing Summit,” describing and demonstrating our important work around community wellbeing here in Santa Monica and its recognized impact as part of the global wellbeing movement, with the intent to seek philanthropic funding that could reduce significantly the City cost of the Wellbeing Summit, which will be open and free to residents and will offer concrete opportunities for them to improve their own wellbeing and that of our community.New item received.
documentStaff Report Printout
14. PUBLIC INPUT
ADJOURNMENT



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