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City Council
Special Meeting
10/15/2019 5:35 PM
City Hall Council Chambers
1685 Main Street   Room 213   Santa Monica, CA 90401
Downloads:
Agenda Agenda Packet
Minutes Minutes Packet
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Roll Call
(Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.)
1. CLOSED SESSIONS
A. Conference with Legal Counsel – Anticipated Litigation -- Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Claims against City:

Claim No. 18-629, claimant R.M.;

Claim No. 18-684, claimant E.E.;

Claim No. 19-019, claimant J.Z.;

Claim No. 19-127, claimant John Doe 1;

Claim No. 19-128, claimant John Doe 2;

Claim No. 19-129, claimant John Doe 3;

Claim No. 19-130, claimant John Doe 4;

Claim No. 19-131, claimant John Doe 5;

Claim No. 19-132, claimant John Doe 6;

Claim No. 19-146, claimant John Doe 7;

Claim No. 19-156, claimant A.F.;

Claim No. 19-157, claimant C.M.;

Claim No. 19-158, claimant J.M.;

Claim No. 19-159, claimant J.L.;

Claim No. 19-258, claimant C.E.;

Claim No. 19-435, claimant J.R;

           Claim No. 19-518, claimant J.G.

 

documentStaff Report Printout
B. Conference with Legal Counsel – Existing Litigation - Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Rogelio Monroy v. City of Santa Monica, et al., Los Angeles Superior Court, Case No. 19STCV10640; Elizabeth Esquivias v. City of Santa Monica, et al., Los Angeles Superior Court, Case No. 19STCP03381; Jose Zaldivar v. City of Santa Monica, et al., Los Angeles Superior Court, Case No. 19STCP03458.
C. Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Jovane Leonard v. City of Santa Monica, United States District Court Case No. 2:18-CV09782 CJC(FFMx).
D. Conference with Labor Negotiator: Government Code Section 54957.6. Agency Designated Representatives: Lori Gentles, Chief People Officer-HR, Human Resources Manager Shawn Weiske, and Outside Counsel Laura Kalty, Bargaining Unit: Coalition of Santa Monica City Employees (CSMCE).
The following is the order of business for items to be heard no earlier than 6:30 P.M.
2. SPECIAL AGENDA ITEMS
A. Commendations: Wellbeing Microgrant Recipients
documentStaff Report Printout
B. Proclamation: Indigenous Peoples' DayStaff will request to pull item from the agenda.
documentStaff Report Printout
C. Presentation: Praesidium and Anti-Abuse Policy
documentStaff Report Printout
a. PowerPoint Presentation
3. CONSENT CALENDAR
A. Award Bid and enter into agreements with Weck Laboratories, Inc. and Eurofins Eaton Analytical, LLC for Water Quality Laboratory Analysis

Recommended Action

Staff recommends that the City Council:

1.     Award Bid #4391 to Weck Laboratories, Inc. and Eurofins Eaton Analytical, LLC, both California-based companies, for laboratory analysis of drinking water, wastewater, stormwater, groundwater and urban runoff for the Public Works Department;

2.     Authorize the City Manager to negotiate and execute an agreement with Weck Laboratories, Inc. in an amount not to exceed $465,000 for one year, with four additional one-year renewal options in the amount of $465,000 each year, for a total amount not to exceed $2,325,000 over a five-year period, with future year funding contingent on Council budget approval; and

3.     Authorize the City Manager to negotiate and execute an agreement with Eurofins Eaton Analytical, Inc. in an amount not to exceed $200,000 for one year, with four additional one-year renewal options in the amount of $200,000 each year, for a total amount not to exceed $1,000,000 over a five-year period, with future year funding contingent on Council budget approval.

documentStaff Report Printout
a. Weck Laboratories, Inc. Oaks Initiative Disclosure Form
b. Eurofins Eaton Analytical, LLC Oaks Initiative Disclosure Form
B. Award Bid and enter into agreements with Yellow Jacket Drilling Services, LLC, and General Pump Company, Inc., for Construction, Rehabilitation and Abandonment of City Groundwater Supply Wells

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP 2606 with Yellow Jacket Drilling Services, LLC, an Arizona-based company, for the drilling of two exploratory borings/wells, and General Pump Company, Inc., a California-based company, for well destruction and rehabilitation for the Public Works Department.
  2. Authorize the City Manager to negotiate and execute an agreement with Yellow Jacket Drilling Services, LLC, in an amount not to exceed $2,700,205 (including a $404,374 contingency).
  3. Authorize the City Manager to negotiate and execute an agreement with General Pump Company, Inc., in an amount not to exceed $396,221 (including a $51,681 contingency).
  4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
documentStaff Report Printout
a. November 27, 2018 Staff Report (Web Link)
b. General Pump Company Inc. Oaks Initiative Disclosure Form
c. Yellow Jacket Drilling Services, LLC Oaks Initiative Disclosure Form
C. First Modification to Agreement with NV5, Inc. for Additional Design Services for the Non-Potable Water Main Expansion Project

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10762 (CCS) in the amount of $32,670 with NV5, Inc., a Florida-based company, to provide additional design services for the Non-Potable Water Main Expansion Project for the Public Works Department. This will result in a two-year amended agreement with a new total amount not to exceed $182,451, with future year funding contingent on Council budget approval.

documentStaff Report Printout
a. October 9, 2018 Staff Report
b. NV5, Inc. Oaks Initiative Disclosure Form
D. Award Bid and enter into Construction Contract with Metro Builders & Engineers Group, Ltd. for Pier Below Deck Fire Sprinkler Replacement Project - Phase 1

Recommended Action

Staff recommends that the City Council:

  1. Award Bid #SP2364 to Metro Builders & Engineers Group, Ltd., a California-based company, for construction services for the Pier Below Deck Fire Sprinkler Replacement Project – Phase 1 for the Public Works Department;
  2. Authorize the City Manager to negotiate and execute a contract with Metro Builders & Engineers Group, Ltd. in an amount not to exceed $2,275,860 (including a 10% contingency);
  3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.
documentStaff Report Printout
a. Pier Fire Protection Assessment Report
b. March 28, 2017 Staff Report (Web Link)
c. November 27, 2018 Staff Report (Web Link)
d. Metro Builders & Engineers Group, Ltd. Oaks Initiative Disclosure Form
E. Award Request for Proposal and enter into Agreement with Alta Planning and Design to provide program services for the Active Aging-Safe Routes for Seniors Project

Recommended Action
Staff recommend that the City Council:

1.              Award RFP# 240 to Alta Planning and Design, a California-based company, to provide program services for the Active Aging-Safe Routes for Seniors project;

2.              Authorize the City Manager to negotiate and execute an agreement with Alta, in an amount not to exceed $500,000 for three years.

 

documentStaff Report Printout
a. Staff Report 1550: Consideration of the Pedestrian Action Plan (Web Link)
b. Adoption of FY 2015-17 Biennial Budget (Web Link)
c. 2017 OAKS INITIATIVE FORM_Alta
d. FY 2019-21 ADOPTED BIENNIAL BUDGET CIP
F. Approval of Agreement with Environmental Systems Research Institute, Inc. (Esri), for renewal of Geographic Information System (GIS) Software License

Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Environmental Systems Research Institute, Inc. (Esri), a California-based company, for software licensing related to the City’s enterprise Geographic Information System (GIS) for the Information Services Department.  This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250(b) and is for a total amount not to exceed $168,300 (including a 10% contingency of $15,300) for three years, with one additional three-year renewal option in the amount of $168,300, on the same terms and conditions, for a total amount not to exceed $336,600 over a six-year period, with future year funding contingent on Council budget approval.

documentStaff Report Printout
a. June 25, 2013 Staff Report (Web Link)
b. November 22, 2016 Staff Report (Web Link)
c. City of Santa Monica OAKS - ESRI
G. Approval of First Modification to Ground Lease with Santa Monica College (SMC) for Early Childhood Lab School (ECLS)

Recommended Action
Staff recommends that the City Council:

1.     Authorize the City Manager to negotiate and execute a first modification to Ground Lease Agreement #10079 in the estimated amount of $1,161,304 with the Santa Monica Community College District, a California-based company, for the operation of the Early Childhood Lab School. This will result in an amended agreement with a new total estimated amount of $7,822,894, with future year funding contingent on Council budget approval.

2.     Authorize budget changes as outlined in the Financial Impacts and Budget Actions section of this report.

 

documentStaff Report Printout
a. Oct 24, 2000 Ordinance approving the RAND DA - Web Link (https://www.smgov.net/departments/council/agendas/2000/20001024/s2000102408-A.html)
b. Jun 21, 2011 Staff Report - Web Link (https://www.smgov.net/departments/council/agendas/2011/20110621/s2011062108-Ba.htm)
c. Jun 9, 2015 Staff Report - Web Link (https://www.smgov.net/departments/council/agendas/2015/20150609/s2015060909-A.pdf)
d. Jun 14, 2016 Staff Report - Web Link (http://santamonicacityca.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=1065&MediaPosition=&ID=1667&CssClass=)
e. Jun 25, 2019 Staff Report - Web Link (http://santamonicacityca.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=1184&MediaPosition=&ID=3438&CssClass=)
f. Written Comments
H. Adoption of Resolution Authorizing the City Manager to Execute the Executive Pay Plan (EPP)

Recommended Action

Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute revisions to the Executive Pay Plan (EPP) and approve the attached revised salary schedule effective as a result of the agreement reached for the classifications identified in the EPP.

documentStaff Report Printout
a. HR - Resolution - Executive Pay Plan - 10.15.2019
b. EPP SALARY SCHEDULE 1.5% Council Mtg 2019.10.15
I. Award Request for Proposal and enter into agreement with Stantec Architecture Inc. to Develop a Work Plan for Upgrading Big Blue Bus Facilities to Accommodate a Zero-Emission Fleet by 2030

Recommended Action

Staff recommends that the City Council:

1.     Award RFP SP#2604 to Stantec Architecture Inc., a California-based company, to provide design and planning services for the Big Blue Bus Charging Infrastructure Project; and

2.     Authorize the City Manager to negotiate and execute an agreement with Stantec Architecture Inc., in an amount not to exceed $537,663 (including a 10% contingency) for two years.

documentStaff Report Printout
a. June 28, 2016 Council Meeting - BBB Agenda Item 13B
b. June 24, 2018 Staff Report - BBB Item 4A
c. Stantec Architecture Oaks Initiative Disclosure Form
J. Approval of First Contract Modification with Elecnor Belco Electric, Inc. for the Advanced Traffic Management System Phase 5 Project

Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10720 (CCS) in the amount of $274,524 with Elecnor Belco Electric, Inc, California-based company, for the Advanced Traffic Management System Phase 5 Project. This will result in an amended agreement with a new total amount not to exceed $2,023,000 with future year funding contingent on Council budget approval.

documentStaff Report Printout
a. July 24, 2018 Staff Report (Web Link)
b. Elecnor Belco Electric Oaks Initiative Disclosure Form
K. Adoption of Resolution Observing Indigenous Peoples' DayItem Continued at the Request of Staff

Recommended Action
Staff recommends that the City Council adopt the attached resolution declaring the second Monday in October of each year as Indigenous Peoples’ Day in the City of Santa Monica, California and reaffirming the City’s commitment to embracing diversity and rejecting hate and discrimination.

 

documentStaff Report Printout
a. Indigenous Peoples' Day Proclamation
b. CMO - Resolution - Indigenous Peoples Day - 10.15.2019
L. Minutes of Sep 24, 2019 4:30 PM
M. Minutes of Sep 24, 2019 5:30 PM
4. STUDY SESSION
No items
5. CONTINUED ITEMS
No items
6. ADMINISTRATIVE PROCEEDINGS
No items
7. ORDINANCES
A. Introduction and First Reading of an Ordinance Amending Section 8.08.060(b) and Adding Chapter 8.98 to the Municipal Code Establishing Requirements for Construction Management Plans

Recommended Action

Staff recommends that the City Council introduce for first reading the attached ordinance amending Santa Monica Municipal Code Section 8.08.060(b) and adding Chapter 8.98 to the Santa Monica Municipal Code establishing requirements for Construction Management Plans.

 

documentStaff Report Printout
a. PCD - Ordinance - Construction Mitigation - 10.15.2019
b. Written Comments
c. PowerPoint Presentation
B. Introduction and First Reading of and Ordinance Amending Santa Monica Municipal Code Chapter 9.64 to Extend the Removal of the Extremely-Low Income Affordable Housing Category from the City's the Affordable Housing Production Program

Recommended Action

Staff recommends that the City Council introduce for first reading an ordinance amending the text of Santa Monica Municipal Code Chapter 9.64, the City’s Affordable Housing Production Program, to extend the removal of the Extremely-Low Income affordable housing category as an option to satisfy a project’s Affordable Housing Production Program obligation.

documentStaff Report Printout
a. PCD - Ordinance - AHPP Low Income - 10.15.2019
b. Comment Letter on SCAG RHNA Methodology
c. March 26, 2019 Council Staff Report (Web Link)
d. PowerPoint Presentation
8. STAFF ADMINISTRATIVE ITEMS
A. Review of Master Plan layout and park program for renovation and expansion of Memorial Park

Recommended Action

Staff recommends that the City Council:

1.     Review and comment on the master plan layout and programmatic concepts for the Memorial Park Redevelopment and Expansion Project;

2.       Direct staff to proceed with Request for Proposals for design and pre-construction services of phases 1 and 2 of the master plan;

3.     Authorize the City Manager to negotiate and execute a fourth modification to agreement #9910 (PCD) in the amount of $149,000 (including 10% contingency) with Wood Environmental & Infrastructure Solutions Incorporated, a California-based company, for preparation of the Environmental Impact Analysis for a total contract amount not to exceed $527,000;

4.     Authorize the City Manager to negotiate Fiscal and Use Agreements with Santa Monica College (SMC) and Santa Monica-Malibu Unified School District (SMMUSD) for capital improvement costs for Phase I implementation.

documentStaff Report Printout
a. July 1, 1997 Staff Report
b. May 27, 2014 Staff Report (Web Link)
c. March 22, 2016 Staff Report (Web Link)
d. January 23, 2018 Staff Report (Web Link)
e. Memorial Park Master Plan Website (Web Link)
f. Rec & Parks Commission Written Comments
g. Wood Environment & Infrastructure Solutions, Inc. Oaks Initiative Disclosure Form
h. Written Comments
i. PowerPoint Presentation
9. PUBLIC HEARINGS
A. Public Hearing for Proposed Streetlighting Assessment District on 9th Street

Recommended Action

Staff recommends that the City Council:

  1. Hold a public hearing and receive public comment regarding the proposed streetlight assessment district on 9th Street between Marguerita Avenue and Alta Avenue, in conformance with Proposition 218, authorized by State law under the Municipal Improvement Act of 1911;
  2. Close the public comment portion of the hearing and direct the City Clerk to accept the ballots submitted and tabulate the vote for the proposed district; and
  3. Direct staff to prepare a resolution certifying the election results for the proposed district, to be adopted at the November 12, 2019 council meeting.
documentStaff Report Printout
a. July 23, 2019 Staff Report
b. October 15, 2019 Staff Report
10. REPORTS OF BOARDS AND COMMISSIONS
No items
11. RESOLUTIONS
A. Adoption of a Resolution Making Findings of Local Climatic, Geological and Topographical Conditions and an Ordinance Adopting the 2019 California Building Standards Codes and Santa Monica Local Amendments

Recommended Action

Staff recommends that the City Council:

1.     Adopt the attached resolution making findings of local climatic, geological and topographical conditions, as required by the California Health & Safety Code, to adopt local amendments to the California Building Standards Code.

2.     Introduce for first reading the attached ordinance to adopt the 2019 California Building Standards Code, and Santa Monica local amendments to the 2019 California Building Standards Code, excluding the 2019 California Energy Code and the 2019 California Green Building Standards Code.

3.     Instruct staff to file the adopted resolution and ordinance with the California Building Standards Commission following the second reading of the ordinance, but at least 30 days before the effective date of the Codes.

 

documentStaff Report Printout
a. Resolution Making Findings of Local Climatic, Geographical, and Topographical Conditions
b. Ordinance Adopting the 2019 California Building Standards Code and Santa Monica Local Amendments to the 2019 California Building Standards Code with the Exception of Parts 6 & 11 of Title 24
c. PowerPoint Presentation
12. WRITTEN COMMUNICATIONS
No items
13. COUNCILMEMBER DISCUSSION ITEMS
A. Recommendation to accept Anjuli Kronheim Katz's resignation from the Housing Commission and authorize the City Clerk to publish the vacancy.
documentStaff Report Printout
a. Katz's resignation
B. Request of Councilmember Winterer that Council approve use of his travel funds to attend the 2019 Cities Thrive Mental Health Conference in New York City November 18-19, 2019.
documentStaff Report Printout
C. Request of Mayor Davis, Councilmembers Winterer and Morena that the Council use $19,065 of its discretionary fund to support expansion of the Mariachi Music Program in the Santa Monica-Malibu Unified School District. The money will be designated for the Santa Monica Education Foundation which is the primary financial supporter of the program.
documentStaff Report Printout
a. SMMUSD_mariachi_proposal_10_15_19
b. Written Comments
D. Request of Mayor Davis and Councilmember McKeown that the Council authorize up to $25,000 of Council discretionary funds for the City Manager's Office to convene a Census Complete Count Committee to launch and conduct community outreach and education efforts for the 2020 Census, including targeted outreach for Hard-to-Count areas and populations as designated by the U.S. Census Bureau and bilingual outreach materials.
documentStaff Report Printout
E. Request of Mayor Davis and Councilmember Winterer that City staff review the recent report issued by the Los Angeles City Attorney on September 18, 2019, related to banning the retail sale of flavored tobacco products and e-cigarettes, closely follow any actions taken by the Los Angeles City Council in response, and return with proposed action to ensure a consistent regional approach in discouraging the purchase and use of tobacco products and e-cigarettes by our youth.
documentStaff Report Printout
a. Written Comments
ADJOURNMENT



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