Claim No. 18-629, claimant R.M.;

Claim No. 18-684, claimant E.E.;

Claim No. 19-019, claimant J.Z.;

Claim No. 19-127, claimant John Doe 1;

Claim No. 19-128, claimant John Doe 2;

Claim No. 19-129, claimant John Doe 3;

Claim No. 19-130, claimant John Doe 4;

Claim No. 19-131, claimant John Doe 5;

Claim No. 19-132, claimant John Doe 6;

Claim No. 19-146, claimant John Doe 7;

Claim No. 19-156, claimant A.F.;

Claim No. 19-157, claimant C.M.;

Claim No. 19-158, claimant J.M.;

Claim No. 19-159, claimant J.L.;

Claim No. 19-258, claimant C.E.;

Claim No. 19-435, claimant J.R;

           Claim No. 19-518, claimant J.G.

Recommended Action

Staff recommends that the City Council:

1.     Award Bid #4391 to Weck Laboratories, Inc. and Eurofins Eaton Analytical, LLC, both California-based companies, for laboratory analysis of drinking water, wastewater, stormwater, groundwater and urban runoff for the Public Works Department;

2.     Authorize the City Manager to negotiate and execute an agreement with Weck Laboratories, Inc. in an amount not to exceed $465,000 for one year, with four additional one-year renewal options in the amount of $465,000 each year, for a total amount not to exceed $2,325,000 over a five-year period, with future year funding contingent on Council budget approval; and

3.     Authorize the City Manager to negotiate and execute an agreement with Eurofins Eaton Analytical, Inc. in an amount not to exceed $200,000 for one year, with four additional one-year renewal options in the amount of $200,000 each year, for a total amount not to exceed $1,000,000 over a five-year period, with future year funding contingent on Council budget approval.

Recommended Action

Staff recommends that the City Council:

1. Award Bid #SP 2606 with Yellow Jacket Drilling Services, LLC, an Arizona-based company, for the drilling of two exploratory borings/wells, and General Pump Company, Inc., a California-based company, for well destruction and rehabilitation for the Public Works Department.
2. Authorize the City Manager to negotiate and execute an agreement with Yellow Jacket Drilling Services, LLC, in an amount not to exceed $2,700,205 (including a $404,374 contingency).
3. Authorize the City Manager to negotiate and execute an agreement with General Pump Company, Inc., in an amount not to exceed $396,221 (including a $51,681 contingency).
4. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10762 (CCS) in the amount of $32,670 with NV5, Inc., a Florida-based company, to provide additional design services for the Non-Potable Water Main Expansion Project for the Public Works Department. This will result in a two-year amended agreement with a new total amount not to exceed $182,451, with future year funding contingent on Council budget approval.

Recommended Action

Staff recommends that the City Council:

1. Award Bid #SP2364 to Metro Builders & Engineers Group, Ltd., a California-based company, for construction services for the Pier Below Deck Fire Sprinkler Replacement Project – Phase 1 for the Public Works Department;
2. Authorize the City Manager to negotiate and execute a contract with Metro Builders & Engineers Group, Ltd. in an amount not to exceed $2,275,860 (including a 10% contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority.

Recommended Action
Staff recommend that the City Council:

1.              Award RFP# 240 to Alta Planning and Design, a California-based company, to provide program services for the Active Aging-Safe Routes for Seniors project;

2.              Authorize the City Manager to negotiate and execute an agreement with Alta, in an amount not to exceed $500,000 for three years.

Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Environmental Systems Research Institute, Inc. (Esri), a California-based company, for software licensing related to the City’s enterprise Geographic Information System (GIS) for the Information Services Department.  This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250(b) and is for a total amount not to exceed $168,300 (including a 10% contingency of $15,300) for three years, with one additional three-year renewal option in the amount of $168,300, on the same terms and conditions, for a total amount not to exceed $336,600 over a six-year period, with future year funding contingent on Council budget approval.

Recommended Action
Staff recommends that the City Council:

1.     Authorize the City Manager to negotiate and execute a first modification to Ground Lease Agreement #10079 in the estimated amount of $1,161,304 with the Santa Monica Community College District, a California-based company, for the operation of the Early Childhood Lab School. This will result in an amended agreement with a new total estimated amount of $7,822,894, with future year funding contingent on Council budget approval.

2.     Authorize budget changes as outlined in the Financial Impacts and Budget Actions section of this report.

Recommended Action

Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute revisions to the Executive Pay Plan (EPP) and approve the attached revised salary schedule effective as a result of the agreement reached for the classifications identified in the EPP.

Recommended Action

Staff recommends that the City Council:

1.     Award RFP SP#2604 to Stantec Architecture Inc., a California-based company, to provide design and planning services for the Big Blue Bus Charging Infrastructure Project; and

2.     Authorize the City Manager to negotiate and execute an agreement with Stantec Architecture Inc., in an amount not to exceed $537,663 (including a 10% contingency) for two years.

Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to agreement #10720 (CCS) in the amount of $274,524 with Elecnor Belco Electric, Inc, California-based company, for the Advanced Traffic Management System Phase 5 Project. This will result in an amended agreement with a new total amount not to exceed $2,023,000 with future year funding contingent on Council budget approval.

Recommended Action
Staff recommends that the City Council adopt the attached resolution declaring the second Monday in October of each year as Indigenous Peoples’ Day in the City of Santa Monica, California and reaffirming the City’s commitment to embracing diversity and rejecting hate and discrimination.

Recommended Action

Staff recommends that the City Council introduce for first reading the attached ordinance amending Santa Monica Municipal Code Section 8.08.060(b) and adding Chapter 8.98 to the Santa Monica Municipal Code establishing requirements for Construction Management Plans.

Recommended Action

Staff recommends that the City Council introduce for first reading an ordinance amending the text of Santa Monica Municipal Code Chapter 9.64, the City’s Affordable Housing Production Program, to extend the removal of the Extremely-Low Income affordable housing category as an option to satisfy a project’s Affordable Housing Production Program obligation.

Recommended Action

Staff recommends that the City Council:

1.     Review and comment on the master plan layout and programmatic concepts for the Memorial Park Redevelopment and Expansion Project;

2.       Direct staff to proceed with Request for Proposals for design and pre-construction services of phases 1 and 2 of the master plan;

3.     Authorize the City Manager to negotiate and execute a fourth modification to agreement #9910 (PCD) in the amount of $149,000 (including 10% contingency) with Wood Environmental & Infrastructure Solutions Incorporated, a California-based company, for preparation of the Environmental Impact Analysis for a total contract amount not to exceed $527,000;

4.     Authorize the City Manager to negotiate Fiscal and Use Agreements with Santa Monica College (SMC) and Santa Monica-Malibu Unified School District (SMMUSD) for capital improvement costs for Phase I implementation.

Recommended Action

Staff recommends that the City Council:

1. Hold a public hearing and receive public comment regarding the proposed streetlight assessment district on 9th Street between Marguerita Avenue and Alta Avenue, in conformance with Proposition 218, authorized by State law under the Municipal Improvement Act of 1911;
2. Close the public comment portion of the hearing and direct the City Clerk to accept the ballots submitted and tabulate the vote for the proposed district; and
3. Direct staff to prepare a resolution certifying the election results for the proposed district, to be adopted at the November 12, 2019 council meeting.

Recommended Action

Staff recommends that the City Council:

1.     Adopt the attached resolution making findings of local climatic, geological and topographical conditions, as required by the California Health & Safety Code, to adopt local amendments to the California Building Standards Code.

2.     Introduce for first reading the attached ordinance to adopt the 2019 California Building Standards Code, and Santa Monica local amendments to the 2019 California Building Standards Code, excluding the 2019 California Energy Code and the 2019 California Green Building Standards Code.

3.     Instruct staff to file the adopted resolution and ordinance with the California Building Standards Commission following the second reading of the ordinance, but at least 30 days before the effective date of the Codes.